Google usually provides data in a format that is compatible with other applications.
You may have already discovered that you can upload Docs files to Word or Sheets files to Excel, but compatibility isn’t limited to Googe productivity apps.
You can also export information from Google Calendar so that you can view or edit it in other applications.
Our tutorial below will show you how to download a Google Calendar file and open it in Excel.
Summary – How to Export Google Calendar to Excel
- Go to the Google Calendar website.
- Click on the three dots next to the calendar, then select Settings and Sharing.
- Click the Export Calendar button.
- Right-click on the downloaded file and select Extract All.
- Open Excel.
- Click File, then Open.
- Navigate to the extracted calendar file.
- Click All Excel Files, then All Files.
- Select the calendar file and click Open.
- Select the Delimited option, then click Next.
- Check the “Tab” box, then click “Finish”.
Our guide continues below with more information on how to export Google Calendar to Excel, including images of these steps.
Google Calendar is a great app that you can use on your computer, phone, and tablet.
By simply logging into your Google account on multiple devices, you can manage your calendar and get alerts for upcoming events.
But you may want to backup or otherwise interact with your Google Calendar in Microsoft Excel, and the prospect of manually recreating all of your appointments can seem intimidating.
Luckily, you can export a Google Calendar file as an .ics file, which can then be opened in Microsoft Excel.
How to Open a Google Calendar .ics File in Microsoft Excel (Picture Guide)
The steps in this article were performed in Microsoft Excel 2010, but they will work in other versions of Excel as well.
Note that this will fit your Google Calendar file into Excel, but the date and time formatting can be a little tricky to work with.
You may have better luck if you import the calendar into Outlookand then export the calendar from Outlook to a CSV file (This article is about exporting contacts from Outlook, but the process is the same for calendar and contacts. You just select the “Calendar” option instead of “Contacts”.)
These steps will show you how to export Google calendar file to Excel.
Step 2: Click the menu button to the right of the calendar you want to view in Excel, then select the “Settings and Sharing” option.
Click the menu button next to the calendar and select “Settings and Sharing”.
Step 3: Select the “Export Calendar” option, which will save the ZIP file of the calendar on your computer.
Click Export Calendar.
Step 4: Locate the exported calendar file, right-click it and select the “Extract All” option.
Right-click on the calendar file and select “Extract All”.
Step 5: Open Microsoft Excel.
Step 6: Click the “File” tab in the top left corner of the window, then select the “Open” option and navigate to the folder with the exported Google Calendar file.
Click the File tab, then select Open.
Step 7: Click the “All Excel Files” drop-down menu in the lower right corner of the window, then select the “All Files” option.
Select the “All Excel Files” drop-down list, then select “All Files”.
Step 8: Select the Google Calendar file, then click the “Open” button.
Select the calendar file and click Open.
Step 9: Make sure the “Delimited” checkbox is checked at the top of the window, then click the “Next” button.
Select the Delimited option, then click Next.
Step 10: Check the box to the left of the tab, then click the Done button.
Select the “Tab” checkbox, then click the “Finish” button.
Now that you know how to export a Google Calendar file to Excel, you will be able to make changes to your meeting and event information in the Excel file format.
Please note that any changes made to the calendar file in Excel will not be transferred to your active Google Calendar.
As mentioned above, you may like the results better if you first import Google Calendar to Outlookthen export the calendar to a CSV file from Outlook (this article is about exporting contacts from Outlook, but it’s basically the same process).
Personally, I find this format to be much better for me, and perhaps you will like the result of this process more.
If you also use Google’s document editing apps, you might be interested in learning how to share files from Docs, Sheets, or Slides.
Frequently asked Questions
What type of file will be created when exporting a Google calendar?
The file you export from Google Calendar will initially be a compressed .zip file.
When you extract this zip file, you will have an .ics calendar file.
Can I open Google Calendar data as a spreadsheet in Excel?
Yes, following the instructions from our guide above, you will export Google calendar data to a Microsoft Excel compatible file after configuring some options.
You will then be able to view Google Calendar events in a spreadsheet format in the Excel application.
Can I import individual ics files into my Microsoft Outlook calendar?
Yes, this file type is compatible not only with MS Excel, but also with other calendar programs such as Microsoft Outlook.
if you open Outlook, click the File menu tab, then select the Import option, you can follow the wizard and import the .ics calendar file into Outlook application.
Will I be able to save calendar entries as a CSV file from Excel?
Yes, Microsoft Excel can save extracted file event data in CSV file format, .xls file format, .xlsx file format and some others after you import it into the program.
You can do this by clicking on the “File” tab, selecting the “Save As” option, then clicking on the “File Type” drop-down menu and selecting the “CSV” option.
You can then open this file in other applications that are compatible with the .csv file format, such as Google Sheets.
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